General Terms and Conditions

Last update: January 21, 2019

1. General

By registering on UEG Website or any other online platform of UEG (hereinafter "Website") and the confirmation thereof, the person, corporation or institution using the Website (hereinafter "User") and the United European Gastroenterology GmbH (hereinafter "UEG") enter into an Agreement regarding the use of the Website and the application of its services.

This Agreement is based on the following General Terms and Conditions (hereinafter „Terms") which are applicable to:

  1. All sales and agreements between UEG and the User;
  2. All contracts concluded or made on the Website;
  3. Each and every transaction concluded or entered into between UEG and the User.


2. Information

All of the information on the Website has been carefully compiled. It cannot be entirely ruled out, however, that information contained on the Website is incorrect, incomplete or outdated. UEG and its partners shall not be held responsible or liable in such cases.

Furthermore, UEG shall not be held responsible or liable for information and prices placed on its Website by third parties, such as tariffs, information and/or results of transactions that have been made due to such information.


3. Conclusion of Contract

UEG’s prices as stated on the Website are non-binding offers. By clicking the "Pay/Buy Now" button the User makes an offer subject to this agreement as a purchaser which upon UEG’s Acceptance becomes legally binding upon the User and UEG (§ 864 Austrian Civil Code - ABGB). No contract shall be deemed to exist until the moment of acceptance as defined by the present Terms or the contract itself.

Online access to the Website content to be paid for by the User will be granted after receipt of payment by UEG. In the case of technical malfunction, however, which falls under the category of circumstances beyond UEG’s control, online access will be granted as soon as possible under the circumstances. UEG will keep the User duly informed of the status of access to the Website content.

UEG cannot be held liable in case of delay or malfunction or disruption in displaying the content on the Website, unless UEG acts in gross negligence or wilfully.


4. Prices and Payment

All prices indicated on the Website are in Euro. Users are able to make payments electronically to UEG by MasterCard (incl. MasterCard Secure Code), VISA (incl. Verified by VISA), Amex and Diners Club. Any transaction fees will be added to the invoice of the User. If payments are made via bank transfer, any bank charges will be charged to the payer.


5. Obligation to Provide Truthful and Current Information

The User is obliged to state truthfully all requested information in the registration process and in any subsequent data request. The User is obliged to update his profile, e.g. name, address, e-mail address, phone or fax number, bank account information, or other data requested in the registration process, in case any of the information requested changes.

To the extent the User has provided incorrect or incomplete information in the course of the registration process, UEG is entitled to cancel any order, irrespective of whether or not a contract has been concluded.

UEG will immediately send a confirmation of receipt to the e-mail address provided by the User.

The User is obliged to inform UEG by sending an e-mail to if the above mentioned e-mail was not received immediately after placing the order.

It is the duty of the User to ensure that the e-mail address provided by him is active and can be accessed by him.


6. E-learning

Online access to UEG e-learning content may be subject to a fee.


7. UEG Week

UEG organises UEG Week on a recurring basis. UEG Week is a congress for healthcare professionals and allied healthcare professionals in the field of gastroenterology, which features the latest advances in clinical management, the best research in GI and liver disease and includes several different kinds of symposia and fora, where cutting edge gastroenterology and hepatology is being discussed including Hands-on training facilities (endoscopy, ultrasound, surgical) and the ESGENA Nurse Programme.

7.1. Registration Fees
Attendance at UEG Week is subject to a registration fee. For the Postgraduate Teaching Programme, which is part of UEG Week, a separate registration fee will be charged in addition to the congress fee. Registration for UEG Week and booking of services are binding for the attendee. The fees must be paid in advance on the dates specified. Any bank charges will be charged to the payer.

7.2. Booking and Cancellation Conditions for Congress Attendance
Individual Registration: In the event that the attendance at the congress is cancelled by Thursday, July 2, 2020, the registration fee will be fully refunded. Should the registration be cancelled by Thursday, September 3, 2020, the registration fee minus a processing fee of 25% will be refunded. No refund will be made if the registration is cancelled at a later date. Should a delegate not attend the congress, for whatever reasons, no further claims for reimbursement or waiving of fees can be made.

Group Registration: In the event that the attendance at UEG Week and/or Postgraduate Teaching Programme is cancelled by Thursday, July 2, 2020, the registration fee will be fully refunded. Should the registration be cancelled by Thursday, September 3, 2020, the registration fee minus a processing fee of 25% will be refunded. No refund will be given if the registration is cancelled at a later date.

Cancellations must be made in writing per E-Mail to by Friday, October 9, 2020 by 9am CET.

In the event of serious special or unforeseen circumstances or serious circumstances beyond its control, UEG shall be entitled to cancel or modify the event. You shall not be entitled to compensation for any costs or damages incurred as a consequence of such a cancellation or change. In the unfortunate event that UEG Week 2020 will need to be cancelled due to COVID-19 impacts or substantially modified, please be assured that UEG will try to find solutions to refund paid registration fees.

UEG will not be liable for any theft or damage to property and/or persons caused on site during the congress, by any factor whatever, unless there has been a fault, intent or deliberate recklessness on the part of UEG. Furthermore, UEG shall not be held responsible in the event of poisoning or food intoxication during the event.

All delegates are urged to take personal travel insurance.

7.3. Programme Changes
UEG reserves the right to make any necessary changes to the programme at short notice. There will be no pro rata refund of registration fees for cancelled papers or changes to the programme.

7.4. Registration of Abstract Presenters
Attendees who are presenters of abstracts are not exempted from the registration fee. Attendees may submit abstracts to be eligible for poster presentations or oral presentations. The acceptance of an abstract simultaneously results in binding registration of the presenter to attend the conference. The registration fee must be paid 5 weeks before the particular congress takes place. If the presenter withdraws an abstract after its acceptance by the Scientific Committee, but before paying the registration fee for the conference, no subsequent registration to the conference is required. If the registration fee has already been paid, no refund is possible.

7.5. Miscellaneous

  1. Smoking will not be permitted in the Congress Centre. Any fines for infringements of this ban shall be borne by you.
  2. You will not bring inside the Congress Centre or its surroundings any easily flammable or explosive substances, gases or hazardous substances (including chemical pesticides and insecticides) or foul-smelling substances or radioactive sources.
  3. You will comply with the safety and security measures, Facilitiy Regulations and Terms and Conditions of the Congress Centre put in place within the Congress Centre and surroundings.
  4. You commit to not causing any nuisance or inconvenience during the Event.
  5. You shall comply with all instructions given by the Congress Centre and UEG employees.
  6. UEG is not liable for any loss or damages as a result of you not correctly or timely complying with any of these conditions, regulations or instructions imposed by law, UEG or the Congress Centre.

8. Disclosure Policy

UEG is committed to ensuring scientific rigour and objectivity in all of its educational activities. These include all aspects of the educational programme at UEG Week including those that are directly and jointly sponsored activities.

All Presenters, whether invited faculty (speaker, chair and expert) or abstract (oral or poster) presenters at the UEG Week (hereinafter "Presenter(s)") are required to disclose to those organising and attending meetings any relevant financial or other relationship that may lead to a potential bias. UEG reserves the right to review the information disclosed for potential conflicts of interest. Please note that the sole responsibility for the content of each presentation lies with the Presenter.

UEG requires all presenters to disclose any financial relationship with or any advisory or consultancy roles in the Biomedical Industry and the Biomedical Technology Industry during the past three years. These and any other potential conflicts of interest should be disclosed during introductory comments to the presentation. All Presenters are requested to disclose potential conflicts of interest on a PowerPoint slide to be shown immediately at the beginning of the presentation. Poster Presenters are required to disclose potential conflicts of interest at the bottom of their poster.

Conflicts of interest may exist through a financial relationship or when the individual has the opportunity to influence the content of a presentation, and can involve grants, honoraria, shares, paid positions on advisory boards, etc. Conflicts of interest are frequent and expected, and do not preclude an individual from making a presentation, provided the conflict is disclosed. If there is any doubt about the relevance of a potential conflict of interest, UEG requires all Presenters to act responsibly and to disclose such potential conflict of interest.


9. Licence to UEG for Publication of Abstracts

UEG is granted an exclusive licence by all authors of abstracts (hereinafter "Author") submitted for publication.

If the abstract is not published by UEG within 12 months of UEG’s acceptance of the abstract (or as otherwise agreed), this agreement shall automatically terminate and all rights shall revert to the copyright owner(s).

In consideration for UEG agreeing to publish the abstract, the Author hereby grants an exclusive licence to UEG entitling UEG:

  1. to publish the abstract in the UEG Journal, in any printed or electronic supplement to the UEG Journal, in books, as a standalone reprint or in any other publication or means worldwide;
  2. to publish the abstract in any media currently known (e.g. electronic journal archive / library / depository both online/Internet and offline/CD-DVD, as well as electronic stand-alone product), or created in the future;
  3. and to create derivative works and to exploit all subsidiary rights, and to sublicense such rights.

If the copyright is held by the employer of the Author, the Author’s express written consent to grant UEG exclusive licence must have already been obtained by the employer.

Neither a fee nor any other compensation shall be paid by UEG for the licence granted herein.

The Author(s) warrant(s) to be the sole Author(s) of the abstract submitted and that it is an original work and has not been previously published in whole or to a substantial extent elsewhere. The Author(s) warrant that they or their employers are the copyright owners of the abstract and are expressly authorised by all relevant parties to grant this licence.

The Author warrants that any and all co-author(s) referred to in the abstract submitted have agreed to be mentioned in the abstract and have accepted that their data including their contact details will be transferred to the database of UEG (DMS) and may be published by third parties. The Author is under obligation to submit proof of the approval of the co-authors upon UEG’s request.

The Author warrants to the best of his/her knowledge that the abstract does not contain anything which is libellous, illegal or infringes anyone’s copyright or any other rights.

The Author acknowledges and accepts that UEG may make additional changes to the abstract as considered necessary in accordance with standard editorial processes. Every effort will be made to consult with the Author if substantial alterations are made and the author(s) name(s) will remain on the abstract.

The Author agrees that in the event that UEG sells the whole or part of its business to any third party, the licence contained herein shall be assigned to that third party.

Ownership of copyright remains with the Author (or, if copyright is owned by the Author’s employer, the Author’s employer).

The Author shall have the following rights for non-commercial use of the abstract (subject to the proviso that when reproducing the contribution or sections from it, the Author(s) acknowledge that the abstract was first published in the UEG Journal, or a supplement to UEG Journal, and provide a full reference or web link, as appropriate):

**This abstract has been accepted for publication by UEG following editing. The definitive copyedited, typeset version is available online at, or as a supplement to the UEG Journal.

  1. The right to reproduce a reasonable number of copies of the abstract, by photocopying or downloading it from UEG’s Website, for personal or professional non-commercial use (commercial use includes selling or renting for a fee the right to access the abstract), and including for the Author’s own teaching purposes.
  2. The right to post the abstract (but not the final published version) of the article, on the Author’s own and/or his institution’s website 12 months after the first publication date by UEG subject to the necessary acknowledgement (see below**).
  3. The right to publish with the hereunder agreed acknowledgement all or part of the abstract in a book solely written or edited as editor in chief by the Author. This does not apply to multiple abstracts in the same book, for which permission must be sought.
  4. The right to include abstracts in a compilation for classroom use (course packs) to be distributed free of charge to students at the Author’s institution or to be stored in digital format in secure data-rooms for access by students as part of their course work and for in-house training programmes of the Author’s employer. This does not apply if any charge is requested for the compilation (other than photocopying costs) or the training programme.

The Author authorises UEG to take such steps as it considers necessary without further recourse to the Author at its own expense in the Author’s name and on their behalf if it believes that a third party is infringing or is likely to infringe on copyright or the rights granted to UEG hereunder.

The Author hereby consents to the inclusion of electronic links from the abstract to third party material wherever it may be located.


10. Permission for Publication

Notwithstanding the forgoing, the Author and the Presenter additionally grant UEG for an indefinite period of time, without territorial limitations and without any right to compensation, the right to make the abstract or any other piece of work, demonstration, lecture, or footage thereof (hereinafter "Work") available to the public as well as to all other users, in particular via e-learning portals, the UEG website, any other websites operated by UEG, as well as via social media such as for example YouTube, Facebook, Twitter, etc., or any other website related to medical issues. This right on the part of UEG in particular includes the following:

  1. the right to computerize and save live streams and the Work partially or entirely in electronic databases, electronic data networks, telephone services etc. and to make it available to a large number of users by digital or other storage and transmission technology. In particular, this includes making the Work available via e-learning-portals where the Work can be received partially or entirely on individual demand (especially by push and pull services) by television, computer, cell phone and other hardware on all communication channels (cable, wireless, microwave, satellite) and all transmission technologies (GSM, UMTS etc.), as well as all protocols (i.e. TCP/-IP, http, WAP, HTML, XML etc);
  2. the right to reproduce and distribute editions of the Work or parts of it that are produced by the use of digital storage- and reproduction media, independent of the technical equipment and enclosing all digital or interactive systems in accordance with the current and future state of technology (such as CD-ROM, CD-I, E-book and other kinds of electronic publishing media, including the production of print copies);
  3. the right to archive the Work by itself or within the framework of other Works and forms of utilization in tangible or intangible form. Moreover, the Work may be added to collections and/or databases and may be made available to the public in any form (e.g. online-services).
  4. The right to translate the Work into any other language; UEG will take appropriate measures to ensure that the meaning of the content is not altered.

The Author/Presenter explicitly consents that UEG may transfer all contractual rights partially or entirely to a third party implementing these rights.

The Author/Presenter shall be responsible for ensuring that the content presented or published by UEG is accurate and complies with the applicable scientific standards. The Author/Presenter warrants that the Work and content presented does not infringe on any rights of third parties, in particular that no copyrights or personal and privacy rights of third parties are infringed on, and that all data protection provisions are adhered to. In case any permissions of third parties must be obtained prior to presenting or publishing the Work or content, the Author/Presenter shall solely be responsible to do so. The Author/Presenter hereby warrants to comply with his/her obligations under these Terms and shall hold harmless and indemnify UEG for any breach thereof.

The Work will be archived long-term via DOI-System (Digital Object Identifier) and will be made available to the public. UEG may charge the user with a modest fee to cover its costs.

No remuneration or any other compensation shall be paid to the Author/Presenter for the use of the rights granted to UEG in relation to the Work.

UEG will name the Author/Presenter of the Work in an appropriate manner.


11. General Provisions

There are no verbal agreements which supplement these Terms.

Any and all additions or changes to, modifications of, or other deviations from these Terms must be made in writing signed by both parties in order to be valid. This requirement shall not be deemed to apply to agreements made outside the scope of these Terms.

11.3 UEG’s principal place of business (Vienna, Austria), shall be deemed the place of performance and of delivery and payment for purposes of any suit or action.

The exclusive place of jurisdiction shall be the competent court in Vienna, 1st District, Austria. The binding legal venues for consumers (Section 14 of the Austrian Consumer Protection Act) remain unaffected.

These Terms and all legal relations arising in connection with them shall be governed by and construed in accordance with the substantive law of the Republic of Austria, with the exception of the CISG and Austrian international private law and the Rome-I-Regulation. With regard to Agreements between UEG and the User, which are not related to the professional or commercial activity of the User (agreements with the User as consumer) are concerned, this clause shall be valid only, provided that the consumer is not deprived of compulsory legal consumer protection provided for by the laws of the state in which the consumer resides.

The English version of the text displayed on the UEG Website and of these Terms shall prevail.


12. Liability of UEG

UEG is the owner of the Website and the organiser of UEG Week. It is liable within the scope of the laws of Austria. Its liability - regardless of the legal cause - is limited to cases of gross negligence and wilful misconduct.


13. Queries/Complaints

In the case of queries or complaints, or if you request information about the data stored about you, or if you would like to have adjustments made, please contact UEG at the following addresses:

UEG - United European Gastroenterology GmbH

House of European Gastroenterology

Wickenburggasse 1

A-1080 Vienna Austria

T +43 1 997 16 39  F +43 1 997 16 39 10